Q:

When is the awards night?

The Women in Rail Awards will be held on Wednesday 15th May 2019.

Q:

When can I start nominating for the Women in Rail awards?

You can start nominating for the Women in Rail Awards from Wednesday 21st November 2018.

Q:

How do I nominate?

Nominations are completely free-of-charge. You may nominate in as many categories as you like (a guide on hints and tips can be found here). It is your responsibility to ensure that you have obtained the necessary internal approvals prior to submitting the nomination form and that the information contained in your nomination form is true and accurate to the best of your knowledge as this information will be relied on by the Judges when making their selection.

There are three ways to nominate the awards:

  • Online – Please see our online Entry form
  • Email – Please email your entry, including any supporting material and documentation such as images and VT, together with a completed and signed Entry Form to: WRAwards@nimblemedia.co.uk. You will receive an acknowledgement by email within 5 working days. Please let us know promptly if your entry has not been acknowledged within these five working days.
  • Postal – Please post your entry, including any supporting material and documentation such as images and VT, together with a completed and signed Entry Form to:

Women in Rail Awards 2019, c/o Nimble Media Ltd, 40 Melton Road, Oakham, Rutland LE15 6AY

Q:

What is the deadline for nominations?

Nominations will close on Thursday 31st January 2019. After this date, you will no longer be able to nominate for the Women in Rail Awards 2019.

Q:

Does my entry have to be submitted in Microsoft Word?

You can submit your entry in Microsoft Word documents or in PDF format. However, all images must be supplied as jpegs (with high resolution imagery preferably addressed to Nimble Media via www.wetransfer.com).

Q:

Can I attach supporting documents and if so, how many?

There is no limit to the amount of information you can supply with your nomination. After all, a winning entry is one that is carefully and meticulously prepared! Images must be high resolution or equivalent to 300dpi. If you are considering supplying a large amount of supportive material, we would recommend that you address it to Nimble Media via WeTransfer please (www.wetransfer.com).

Q:

What is your confidentiality policy for award nominations?

All material will remain confidential to the Judges. Details of the Winners and Highly Commended will be published on the website after the event.

Q:

When does the judging take place?

Judging will commence in the week beginning Monday 14th February 2019.

Q:

When will I be notified if my entry have been shortlisted?

The Women in Rail Awards shortlist will be notified no later than 1st April 2019.

Q:

Where will the Women in Rail awards be held?

The Women in Rail Awards will take place at the Roundhouse in Camden, London. The closest underground station is Chalk Farm Underground station (150m walk); the venue is also accessible via Camden Town Underground and Kentish Town West Overground stations (both 850m walk). The closest car park is Q-Park St John’s Wood (NW8 6AA) a 20-minute walk from the venue. There is limited parking for Blue Badge holders (for customers with a disability). Spaces are offered on a first come first served basis and can be reserved by emailing access@roundhouse.org.uk.

Please see here for directions.

Q:

What is the programme for the evening?

18.30 – Champagne reception
19.30 – Dinner
21.00 – Awards Ceremony
22:00 – Music & Dance
01:00 – Carriages

*Please note that the above timings are approximate and subject to change.

Q:

What is the dress code for the awards?

The dress code for the Women in Rail Awards is Black Tie.

Q:

I have been shortlisted for an award, do I need a ticket?

Yes, we are afraid you do. All attendees must pre-book and purchase their tickets in advance so the exact number of attendees is known to us at all times.

Q:

How many people does a table accommodate? do I have to purchase a full table?

We can accommodate tables of 10 or 12, though it is not necessary to purchase a full table. Individual seat bookings are also accepted.

Q:

How can I pay for my ticket(s), table(s) or sponsorship?

Payments can be made by cheque or bank transfer. 

Within 24 hours of your booking being made, you will receive an email from us acknowledging your booking and confirming that your payment has been received. If you do not receive any such acknowledgment and confirmation, please call us immediately on +44 (0) 1780 432 930.

Q:

Are there any sponsorship opportunities?

Absolutely. For sponsorship details, please contact Nimble Media Ltd on +44 (0) 1780 432 930 or email WRAwards@nimblemedia.co.uk. Or click here to view the event’s Media Pack.

Q:

Who do I notify if one of my guests has special dietary requirements or a disability?

Prior to the event, all attendees will receive joining instructions where they will be requested, amongst other, to specify any dietary or special requirements. All you will have to do is complete and return the form to us as instructed. Please note that all joining instructions will have to be returned to (and received by) us three weeks prior to the event (Wednesday 24th April 2019). Thereafter, charges may apply, and we may not be able to accommodate any of your (or your guests’) specific requirements.

Q:

What is your cancellation policy?

Any cancellations whether for ticket(s), table(s) or sponsorship(s) must be received by us in writing, if by post, at the following postal address Women in Rail Awards 2019, c/o Nimble Media Ltd, 40 Melton Road, Oakham, Rutland LE15 6AY or, if by email, at WRAwards@nimblemedia.co.uk

If your cancellation is received within the first 14 days following the date (inclusive) of our email acknowledging your booking and confirming your payment, you will be entitled to a full refund.

If your cancellation is received on a date falling 14 days after the date (inclusive) of our email acknowledging your booking and confirming your payment, you will be entitled to a 50% refund.

Regardless of the above, if your cancellation is received after Friday 1st March 2019, you will not be entitled to any refund and any outstanding invoices due will require full payment.

In the event that the Women in Rail Awards 2019 is cancelled, you will receive a full refund of any monies paid. However, no refund will be given and no liability will be accepted for any travelling, accommodation or other expenses you incur as a result of such cancellation.

These Terms and Conditions (and any non-contractual obligations arising from them) shall be governed by the laws of England and the English Courts shall have exclusive jurisdiction over any dispute in relation thereof. Nimble Media Limited shall not be liable for the cancellation or rescheduling of the event if the same is caused by an event or events beyond its reasonable control, including but not limited to acts of God, war, terrorist attacks or threats, strikes or labour disputes, embargoes, government orders or any other event traditionally qualified at law as an event of /or “force majeure”.

Please note that if you elect to make your booking via telephone, you will automatically be accepting to be bound by these Terms and Conditions.

We reserve the right to alter the content, timings or venue for the event where necessary. Should we have to move the event to another venue we will not accept responsibility for travel, accommodation or other costs which may be incurred by you as a result thereof and in such circumstances the normal cancellation restrictions mentioned above will apply. You will always receive an acknowledgement of your booking. If you do not receive any such acknowledgement, please call us on +44 (0) 1780 432 930 to make sure we have received your booking.

Q:

If we win, are we able to receive more than one trophy?

Unfortunately not, but you will be able to purchase additional trophies after the event. All you will need to do is email us at WRAwards@nimblemedia.co.uk for more details.