When is the Women in Rail Awards 2023?
The Women in Rail Awards will be held on Thursday 18 May 2023.
When can I start nominating for the Women in Rail Awards?
You can start nominating for the Women in Rail Awards from Monday 24 October 2023.
How do I nominate?
Nominations are completely free-of-charge. You may nominate in as many categories as you like (a guide on hints and tips can be found here.)
It is your responsibility to ensure that you have obtained the necessary internal approvals prior to submitting the nomination form and that the information contained in your nomination form is true and accurate to the best of your knowledge as this information will be relied on by the Judges when making their selection.
There are two ways to nominate:
Online Nominations: Please complete the online nomination form found here
Nominations by Email: Please email your nomination together with a duly completed and signed Nomination Form to: WRAwards@nimblemedia.co.uk. Your nomination may include no more than 2 additional pages (A4) as supporting evidence but please be advised, these additional documents will only be taken into consideration by the Judges if your nominee is shortlisted – we would therefore encourage you to put your stronger arguments in favour of your nominee in the nomination form.
You will receive an acknowledgement by email within 5 working days. Please let us know promptly if your entry has not been acknowledged within this timeline.
What is the deadline for nominations?
The deadline to place nominations for the Women in Rail Awards 2023 has been extended to Friday 3 February 2023.
Does my offline entry have to be submitted in Microsoft Word?
You can submit your nomination as Microsoft Word documents or in PDF format using the official offline Nomination Form. However, all images must be supplied in high resolution (min 300dpi) in one of the following formats: .TIFF / .JPEG / .PDF / .PSD / .EPS. . Please note that your nomination may include no more than 2 additional pages (A4) as supporting evidence but please be advised, these additional documents will only be taken into consideration by the Judges if your nominee is shortlisted – we would therefore encourage you to put your stronger arguments in favour of your nominee in the nomination form.
Can I attach supporting documents and if so, how many?
Your nomination may include no more than 2 additional pages (A4) as supporting evidence but please be advised, these additional documents will only be taken into consideration by the Judges if your nominee is shortlisted – we would therefore encourage you to put your stronger arguments in favour of your nominee in the nomination form.
After all, a winning entry is one that is carefully and meticulously prepared! Images must be high resolution or equivalent to 300dpi. Additional supportive material must be submitted to the Women in Rail Awards team, at WRAwards@nimblemedia.co.uk via www.wetransfer.com.
What is your confidentiality policy for award nominations?
All material will remain confidential to the Judges. Details of the Winners and Highly Commended will be published on the website after the event.
When does the judging take place?
Judging will commence following the nomination closure on Friday 27 January 2023.
When will I be notified if I am shortlisted?
Should you be successfully shortlisted, you will be notified no later than Friday 7 April 2023.
Where will the Women in Rail Awards be held?
The Women in Rail Awards will take place at the Roundhouse in Camden, London. The closest underground station is Chalk Farm Underground station (150m walk); the venue is also accessible via Camden Town Underground and Kentish Town West Overground stations (both 850m walk). The closest car park is Q-Park St John’s Wood (NW8 6AA) a 20-minute walk from the venue. There is limited parking for Blue Badge holders (for customers with a disability). Spaces are offered on a first come first served basis and can be reserved by emailing email@example.com.
What is the programme for the evening?
18.30 – Champagne reception
19.30 – Dinner
21.00 – Awards Ceremony
22:00 – Music & Dance
01:00 – Carriages
*Please note that the above timings are approximate and subject to change.
What is the dress code for the awards?
The dress code for the Women in Rail Awards is Black Tie and Evening Dress.
I have been shortlisted for an award, do I need a ticket?
Yes, we are afraid you do. All attendees must pre-book and purchase their tickets in advance, so the exact number of attendees is known to us at all times.
How many people does a table accommodate? Do I have to purchase a full table?
We can accommodate tables of 10 and a limited number of tables of 12. It is not necessary to purchase a full table; individual seat bookings are also accepted.
How can I pay for my ticket(s), table(s) or sponsorship?
Payments can be made by cheque or bank transfer.
Within 24 hours of your booking being made, you will receive an email from us acknowledging your booking. This will include a link to confirm your booking.. If you do not receive any such acknowledgment and confirmation, please call us immediately on +44 (0) 1780 432 930.
Fourteen (14) days after your Order Confirmation is delivered the Event Organiser will raise an invoice for the agreed amount. Your invoice will include details for the methods of payment available.
Are there any sponsorship opportunities?
Who do I notify if one of my guests has special dietary requirements or a disability?
Prior to the event, all table/booking organisers will receive joining instructions where they will be requested, amongst others, to specify any dietary or special requirements. Please complete and return the form to us as instructed. Please note that all joining instructions will have to be returned to (and received by) us five weeks prior to the event (Thursday 13 April 2023). Should you be unable to attend the event, substitute guests are always welcome at no extra charge.
What is your cancellation policy?
Any cancellations must be received by us in writing, if by post, at the following postal address: Women in Rail Awards 2023, c/o Nimble Media Ltd, Unit 6, Old Station Yard, Ashwell LE15 7SP or, if by email, WRAwards@nimblemedia.co.uk. If your cancellation is received within the first 14 days following the date (inclusive) of the invoice being raised, you will be entitled to a full refund (less a 15% administration charge). If your cancellation is received on a date falling 14 days after the date (inclusive) of the order confirmation being delivered to you, you will be entitled to a 50% refund. Regardless of the above, we regret that no refunds can be made or invoices cancelled after Thursday 23rd February 2023, and the full rate will be payable as associated costs against your order will have been incurred at this stage by the Event Organiser and the deadline to resell your allocation will have passed. Should you be unable to attend the event, substitute guests are always welcome at no extra charge. In the event that the Women in Rail Awards 2023 is cancelled, you will receive a full refund of any monies paid. However, no refund will be given, and no liability will be accepted for any travelling, accommodation or other expenses you incur as a result of such cancellation. These Terms and Conditions (and any non-contractual obligations arising from them) shall be governed by the laws of England and the English Courts shall have exclusive jurisdiction over any dispute in relation thereof. It may be necessary for reasons beyond the control of the Event Organiser to alter the content, timings or venue. The Event Organiser shall not be liable for the cancellation of the event if the same is caused by an event or events beyond its reasonable control, including but not limited to acts of God, war, terrorist attacks or threats, strikes or labour disputes, epidemics or pandemics, embargoes, government orders or any other event traditionally qualified at law as an event of “force majeure”. In the event of cancellation due to the above circumstances, no refund will be given. In the event of rescheduling due to the above circumstances, your booking will be valid for the rearranged date, and no refund will be given. The Event Organiser does not accept liability for any transport disruption or individual transport delays and in such circumstances, the normal cancellation restrictions apply. If you elect to make your booking via telephone, you will automatically be accepting to be bound by these Terms and Conditions.
If we win, are we able to receive more than one trophy?
Unfortunately not, but you will be able to purchase additional trophies after the event. All you will need to do is email us at WRAwards@nimblemedia.co.uk for more details.