At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 86,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Overview:

We are seeking a highly organised and detail-oriented Project Administrator / Document Controller to support project delivery through effective administrative coordination and document management. The role will be responsible for maintaining project documentation, supporting project teams with reporting and financial processes, and ensuring compliance with document control standards.

Key Responsibilities:

Project Administration:

• Provide administrative support to project managers and wider project teams.
• Coordinate meetings, prepare agendas, and record meeting minutes and action logs.
• Assist with preparation of project reports, presentations, and documentation.
• Maintain project schedules and support planning activities.

Document Control:

• Manage the full lifecycle of project documentation including creation, review, approval, distribution, and archiving.
• Maintain structured document management systems ensuring version control and compliance with company standards.
• Ensure documents are stored correctly and accessible to relevant stakeholders.
• Track document revisions and maintain document registers.
• Support audits by ensuring documentation is accurate and up to date.

Financial & System Support:

• Support project financial administration including purchase orders, invoices, and cost tracking.
• Process and monitor project expenses where required.
• Assist with travel and expense management processes.

Systems & Tools:

• Maintain documentation and project information within company systems.
• Support use of project and finance systems such as:
  • SAP / GSI
  • Inspire
  • Concur

Key Skills & Experience:

Essential:

• Proven experience in a Project Administrator or Document Controller role.
• Strong organisational and administrative skills with excellent attention to detail.
• Experience managing documentation within structured document control systems.
• Ability to manage multiple tasks and deadlines in a fast-paced project environment.
• Strong communication and stakeholder coordination skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Desirable:

• Experience using SAP / GSI systems.
• Experience with Inspire document management systems.
• Experience using Concur for expense management.
• Experience supporting large programmes or infrastructure projects.

Personal Attributes:

• Highly organised and methodical.
• Strong attention to detail and accuracy.
• Proactive and able to work independently.
• Collaborative team player.
• Professional and reliable.

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Equal Opportunity Statement

Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.  All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

As a ‘Disability Confident’ employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.